Thank you to all of those who submitted abstracts for the 2016 ASM.
Abstracts – categories are as follows:
1. Basic and Translational Research
5. Health Services
6. Supportive Care
7. Conference Theme Stream: Breast cancer
8. Service Provision (poster only)
9. Trials in Progress (poster only)
- WHAT DO I NEED TO KNOW BEFORE I START MY SUBMISSION?
- Abstracts can be submitted for either Oral or Poster Presentation or as a Delegate Designed Symposium Summary.
- Please note that some requests for talks may need to be moved to poster presentations.
- Note that your abstract will not be included in the program if you do not register and pay for your registration.
The submission process is online from the same profile you create for registration. It will work with any contemporary browser and the system will let you know if there is a problem with your browser version.
Are you using one of the following browsers?
INTERNET EXPLORER (ver 5.5 or newer)
NETSCAPE (ver 7.4 or newer) or
MOZILLA (ver 1.3 or newer)
If not the screen will tell you if it detects you are using the wrong software and you would be better to change to a computer with one of the above browsers installed.
Is your abstract open and running on your own computer? – You need to be able to cut and paste it onto the web. (Note that keypad short cuts do not work with Mozilla, you need to use the Menu, Edit, Paste command to paste in text to your submission).
The benefits of this online system are many but include:
i. Allowing you to preview your abstract and make modifications to your satisfaction;
ii. Ensuring you know your lodgement is completed as you will receive an immediate email confirmation;
iii. Ensuring accurate indexing of all authors in the abstract book;
iv. Ensuring consistent presentation of all abstracts in the proceedings (overarching formatting is imposed).
- SUBMISSION GUIDELINES
- Maximum text length allowed is 300 words in length including sub-headings. To assist your preparation, abstracts may be structured under the sub-headings Aims, Methods, Results, Conclusions. The sub-headings must be concise, with only the first word starting with a capital letter.
- Reports of completed studies are preferred, and will be given preference in selecting oral presentations, especially over abstracts which do not report results but indicate that they will be reported at the meeting or mere descriptions of trial methodology. Results of research will be given preference over descriptions of services for oral presentations.
- Abstracts reporting quantitative studies should contain the planned accrual target and the actual number of patients recruited, levels of significance and confidence intervals of results. Abstracts of qualitative research should indicate how they chose their sample size (e.g. data saturation) and the methodology of analysis.
- Abstracts will be “blinded” to the reviewers. They will not be able to see the authoring or organisation information. Submitters must not assume that there will be knowledge of the previous work of a group or strength of a research group or researcher.
- Most of the submitted abstracts will be allocated posters as there will only be a limited number of slots for oral presentations. The best posters will be selected for specific poster presentation sessions with a discussant.
- Images are not accepted in abstracts.
- Examples of exemplary abstracts: Please click here to review examples of an exemplary abstract, and abstracts which would not meet the standard required for acceptance.
- WHAT ARE THE STEPS INVOLVED IN UPLOADING MY ABSTRACT
The first step in uploading your abstract is to record your personal details on your own 'dashboard'. If you have already completed it for your registration or another ASN event, you will not have to repeat this, just login to your 'dashboard' as a returning delegate. As you complete your registration you will receive a confirmation email. Your will be able to upload your abstract via your personal "dashboard". You can use your email and password to access your abstract at any time.
If you do not remember your email or password, please contact ASN Events.
- The presenting author must be the person submitting the abstract and they must do this from their own 'dashboard' - You will receive a confirmation email with after your Abstract Submission has been successfully submitted. You can view or edit your abstract by returning to your dashboard. If you do not receive this confirmation email, please contact ASN Events.
Abstracts can be submitted for either oral or poster presentation. Please note that some requests for talks may need to be moved to poster presentations. - Note that your abstract will not be included in the program if you do not register and pay for your registration.
- AM I ABLE TO MAKE CHANGES TO MY SUBMISSION AFTER IT HAS BEEN FINALISED?
Changes can be made to your abstract until the scoring process begins. Just return to your Conference Dashboard and select the Edit option under Abstracts. The edit option will no longer appear once scoring has commenced.
- WHEN WILL I FIND OUT MY RESULT?
Notification of programming decisions will come from the secretariat shortly after the expiry of deadlines and the working program will be posted to the web site. It will also appear on your own ‘dashboard’. The notification will include specific presentation instructions but in the interim, those preparing posters should note the maximum size allowed is 100cm wide by 120cm deep. Velcro will be available to fix the poster to the boards. Computer data projection is the preferred presentation method for orals.
- WILL MY ABSTRACT BE AVAILABLE ONLINE?
A couple of weeks before the meeting, the final program will be published to this online and will be accessible to delegates on the conference 'app'.
- PRESENTER INSTRUCTIONS?
Accepted oral presenter instructions:
If your abstract has been accepted in to the program for an oral presentation you will need to bring your powerpoint presentation to the conference on a USB stick to load in to the Speaker Preparation Room prior to your session commencing. A technician will be based in the speaker preparation room to assist with loading and testing your presentation. Please note presentations should be in 16:9 powerpoint format. There will be a laser pointer available at the lectern for your presentation if you wish to use.
Accepted poster presenter instructions:
If your abstract has been accepted in to the program for a poster presentation you will need to bring your poster to the conference in a size no larger than 1 meter wide by 1.2 meters high. Posters will be displayed on numbered poster panels, velcro to stick your poster to the panel will be provided on the panel ready for you to use. Your poster number will be listed in the delegate handbook.